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Configure your Mailbox on Mail Client.


Configure your Mailbox on Mail Client.


How does the mailbox get configured?


There are few protocols responsible for this.

  •          POP 3
  •          IMAP
  •          MAPI
POP 3


This helps us to configure your mailbox on a mail client and enable you to view the data.

While configuring the mailbox we require the below details.


  •       POP server name
  •       SMTP server name
  •       User credentials
  •       Incoming port
  •       SMTP port


Once your mailbox is configured you can download all the data to your local machine in .PST file.

This type of configuration enables you delete the mails once they are downloaded to your machine.



Limitation – the mails sent from your mail client will not reflect on your mail server, because POP protocol does not replicate back. In other words it simply

IMAP


This type of configuration helps you with syncing the send item from mail client with server.



Limitation – this does not syncs Calendar, contacts and tasks from the server neither replicates back.



MAPI (Messaging Application Program Interface) 



Microsoft Windows program interface that enables you to send e-mail. In other words this type of configuration helps to directly connect with Exchange mailbox.



This helps us to sync all the data from client to server.

Mail, calendar, contacts, tasks.


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How to configure your office 365 Mailbox to Mail client.



There are few per-requisites. 
  1. You should have your autodiscover records set up properly for your domain. i.e Autodiscover.domain.com should point to Autodiscover.outlook.com
  2. Your OS should be updated
  3. Your mail client should be updated with latest SP and other updates 
Automated Process.
  • Go to control Panel > Mail
  • setup new profile 
  • under the New Popup enter your details
    • Name
    • Email Address
    • Your Credentials
  • Hit Next, this is automatically search for the necessary settings and then configure the profile.
Manual Process
  • Go to control Panel > Mail
  • setup new profile 
  • utnder the New Popup Select Manual setup.
  • And Next
 

  •  Select Microsoft Exchange server and then Next
 

  • Enter the server Name - "outlook.office365.com"
  • Enter your email address
  • And click on more settings

 

  • Under New Pop up go to "security" tab
  • Under Logon network security  : select - "Anonymous Authentication"
  • Go to Next Tab "Connection"
  • check the box "connect to Microsoft Exchange using Http"
  • And click on Exchange Proxy Settings.


  • Under the new Pop up fill the following details
  • Https://Outlook.office365.com
  • check the box "only connect to Proxy server that have this principle name in the certificate" and in the below box type "msstd:outlook.com"
  • Check the below two boxes
  • And in Proxy Authentication select "Basic Authentication"
 

  • Now Save this and on the main Pop up select next 
  • This will help to configure your office 365 Mailbox.
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To manually configure the Office365 account in Outlook, please refer to the following steps: 
 1. Use PowerShell connect to Exchange Online.
 http://help.outlook.com/en-us/140/cc546278.aspx
 2. Use the following cmdlet:
 3. Then set related setting as below:

  • ·    Go to Control Panel, and click Mail.
    ·         Click Show Profiles and then click Add.
    ·         Type in a name for the profile, and click OK.
    ·         Click to select the Manual setup, and click Next.
    ·         Click Microsoft Exchange, and then click Next.
    ·         In the Server box, type e9983645-a13a-4334-8003-4f841d055318@domain.com/domain.onmicrosoft.com
    ·         Make sure that the Use Cached Exchange Mode option is selected.
    ·         In the User Name box, type your user name (for example, alias@domain.com), and then click More Settings.
    ·         Click the Security tab, make sure you do not check the box “Encryption” and choose Anonymous Authentication
    ·         Click the Connection tab.
    ·         Make sure that the Connect to Microsoft Exchange using HTTP check box is selected, and then click Exchange Proxy Settings.
    ·         In the Use this URL to connect to my proxy server for Exchange box, type the host address outlook.office365.com
    ·         Make sure that the Only connect to proxy servers that have this principal name in their certificate check box is selected, and then type msstd:outlook.com.
    ·         Click to select the On fast networks, connect using HTTP first, then connect using TCP/IP check box, and then click to select the On slow networks, connect using HTTP first, then connect using TCP/IP check box.
    ·         Under Proxy authentication settings, click Basic Authentication.
    ·         Click OK two times.
    ·         Click Check Names. When the server name and the user name are displayed with an underline, click Next.
    ·         Click Finish.












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